The Payroll Unit is charged with
the responsibility of paying salaries to over 3,000 employees.
In addition, it provides other payroll related services to
employees and statutory agencies as well as the necessary
accounting for payroll costs.
Functions of the Unit
Functions of the Payroll Unit include:
- Preparation of monthly Salaries (click for the Payroll Process)
- The calculation of seniority allowance - this is applicable
if an employee is at the maximum of their scale for two years.
- Calculation and Application of other allowances (e.g. Housing,
Mona Housing, Entertainment, Travelling etc.)
- Calculation of Back Salary and increments
Setting up of Salary Deductions.
For example :-
- Insurance - employees bring to the Payroll Section the form
needed to be completed by the Institution.
- Credit Union - usually agreed upon by the employee and the
Credit Union and the document forwarded to the Payroll Section.
- Mortgage - instructions taken to the Payroll Section by the
employee along with documents from the Institutions.
- Building Society
- Savings Account - letter of instruction from the employee
- Senior Common Room Canteen
- MONASA Canteen
- MONASA Staff Association
- Housing Accomodation
Outline of Processes
The Payroll is processed through three separate runs :
1. Monthly
2. Fortnightly (regular)
3. Fortnightly (ad hoc)
Monthly paid employees receive their salaries on the 25th of each
month except when the 25th falls on a weekend date. In such cases
payment is made on the Friday before the 25th.
Fortnightly paid employees receive their salaries on the Thursday
of the second week of the fortnight on a "current fortnight"
basis (i.e. no "week-in-the-back" arrangement).
The ad hoc payroll is run similar to the fortnightly (regular)
payroll.
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