1. Applications for use of the University Chapel should be made in writing – normally no less than four months before the scheduled date.
2. Applications should be addressed to the Campus Registrar for the attention of the Secretary, Chapel Management Committee.
3. After interview with the Chapel Clerk, the relevant form will be handed to the applicant for completion and for signature by the officiating Minister.
4. If eligibility for use of the Chapel is confirmed and the date and time are available, the form will be signed on behalf of the Campus Registrar (normally by the Secretary of the Chapel Management Committee), and the applicant will be requested to pay the appropriate fees to the Bursary (IN CASH OR BY MANAGER’S CHEQUE) THREE MONTHS BEFORE THE DATE REQUESTED.

Confirmation

1. The completed form, with evidence of payment of fees, should be returned to the Chapel Clerk at the Secretariat. It is at this stage only that the booking is confirmed.
2. The official letter of permission will then be issued on behalf of the Campus Registrar.
3. This procedure applies to all applicants for use of the Chapel (except for funerals).

Cancellation

1. Any booking not confirmed three months before the scheduled date, by payment of fee, will be automatically cancelled and the Chapel Attendant will be informed.
2. An applicant may cancel a confirmed booking up to two months before the scheduled date on payment of an administrative cost.
3. There will be a penalty of 50% of payment for cancellations made less than two months before the scheduled date.

COMMEMORATION OR OTHER SPECIAL SERVICES

1. Students or other eligible groups desirous of commemorating Founders, Faculty, or Independence Days, or any other event, should also request permission for use of the Chapel, even if they wish to participate in one of the regular Sunday morning services:
1. the Anglican Eucharist at 7:00 a.m.
2. the Worship Service at 9:00 a.m. conducted in rotation by the Methodist, United Church, Baptist and Moravian Chaplains.
2. If the Special Service is to be separate, it can commence no earlier than 11:00 a.m.
3. At any such commemorative service one of the Chaplains should normally officiate; and he/she should be fully consulted on the order of service to be followed. The Chaplain’s written consent to officiate should be submitted with the application to use the Chapel.
4. The collection for commemoration or special services should go towards upkeep of the Chapel.