Purchases - Common Processes

  • Purchase orders are completed within three working days.
    This is inclusive of the zero rating component which
    takes place at the GCT office.
  • Collect your white zero-rated and the green/ receiving
    copies of the order. These are placed in the departmental
    boxes which are housed in the Purchases Unit.
  • Dispatch the white copy to the supplier.
  • Retain the green copy until the goods and or services
    have been received.

At TIime For Payment:

  • If NO supplier Invoice has been received, certify the
    green copy and send to the Bursary
  • If the Invoice has been received, certify the green copy
    and the invoice and send both the Bursary 
  • Your documents are checked for authorizing signatures
    and information corresponding to the purchase order. 
  • If the information is consistent, the documents are routed
    to Accounts Payable for payment.
  • In the event that your document cannot be processed,
    you will be contacted by a member of the Purchases Unit.