Services Offered

a) Financial

The financial services involve the preparation of financial reports which usually consist of a Statement of Expenditure and an Income /Expenditure Statement. The statements are prepared in $J and/ or US$, £, or CAN$ depending on the source of funding.

Monitoring of Projects: From the financial side, the due dates of financial reports are usually stated in the Grant Agreement. Manual tracking is done by the Financial Accounts Analyst to identify when a financial report is due.

Preparation of Journal Vouchers to adjust information on project accounts.
Retrieval of supporting documents for submission to Donors.
Preparation of Journal Vouchers to effect transfers as requested by Departments.
Preparation of Audit Schedules for project accounts to be audited.
Arranging for project accounts to be audited.
Budgetary approval of requests for payment.

b) Advisory

The proposed budget being submitted by the Principal Investigator to the Donor, is reviewed to ensure that all the relevant costs, especially emolument costs, are adequately provided for.

• Monitoring of Project budgets and available balance.
• Budgets are monitored to prevent over spending.
• Responding to queries concerning a project account.
• Consult Principal Investigator when a particular item of expenditure would result in a budget overrun.