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Course Registration Steps

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Course Registration Steps

  1. Visit the UWI, Mona Website Homepage: www.mona.uwi.edu
  2. Click “Current Students”
  3. Scroll down to click on “Student Administration System” listed under (Online Systems) (to the left of the page)
  4. Click on “Enter Secure Area”
  5. Enter your user ID number and password in the space provided
  6. Click “Student”/“Student Services”
  7. Click “Registration”
  8. Click “Select Term” (select the correct academic year and semester) then click “Submit”
  9. Click “Lookup Classes to Add”
  10. Click “Class Search” (found at the bottom of the page)
  11. Click on the four-letter course code in the subject box (e.g. “ECON - Economics”)
  12. Click “Course Search”
  13. Click “View Section” beside the course you are searching for
  14. Click inside the select box for one of each section listed (e.g. select one lecture section, select one tutorial section, select one lab etc.)
  15. Click “Register” (found at the bottom of the page)
  16. Confirm your registration by clicking “Student”, then “Registration”, then “Registration Status and Financial Clearance”

 

Requesting an Override (for Registration Add Errors)

For course registration errors that would occur after completing step 15, (e.g. Lecturer Approval Required)

  1. Upon getting the “Lecturer Approval Required” Registration Add error message (reflecting with a red coloured ❗ alert icon/symbol)
  2. Click the “Request Override” found at the bottom of the page
  3. When the (Course Overrides) page comes up, click the “Select Course” drop down box, click on the course, type a reason in the box to the right (if you wish) to help inform the lecturer, department or faculty staff attending to override requestsc
  4. Click the “Submit Request” button
  5. Observe the course with the error message listed across the screen which confirms that your override request was correctly made
  6. Follow up with the course lecturer, department or faculty (for Faculty Maximum Hours Exceeded errors) responsible for granting approvals for the course error received

 

Checking for Responses to Course Error Override Requests

  1. Visit the UWI, Mona Website Homepage: www.mona.uwi.edu
  2. Click “Current Students”
  3. Scroll down to click on “Student Administration System” listed under (Online Systems) (to the left of the page)
  4. Click on “Enter Secure Area”
  5. Enter your user ID number and password in the space provided
  6. Click “Student”/“Student Services”
  7. Click “Registration”
  8. Click “Select Term” (select the correct academic year and semester) then click “Submit”
  9. Click “Requests for Course Error Overrides”
  10. Check for responses to course error override requests at the end of the page

 

Steps for Late Adjustments to Registration Online Request (DROP):

  1. Visit the UWI, Mona Website Homepage: www.mona.uwi.edu
  2. Click “Current Students”
  3. Scroll down to click on “Student Administration System” listed under (Online Systems) (to the left of the page)
  4. Click on “Enter Secure Area”
  5. Enter your user ID number and password in the space provided
  6. Click on "Student"/"Student Services" (at the top of the page),
  7. Click on "Automated Student Request System" (the fourth link on the page),
  8. Click on "Select a Request Type" (a drop-down box),
  9. Click on "Late Adjustments to Registration" (in the list of items in the above-mentioned drop-down box),
  10. Click on "Academic Term" (a drop-down box) to select the academic year and semester for the requested Late Adjustments to Registration
  11. Click "Web Drop" (a drop-down box option) beside each course section or sections for which a drop is being requested
  12. Click on "Reason Category" (a drop-down box) to select a reason
  13. Type a reason in the "Reason" box (beside the above-mentioned drop-down box),
  14. Click on "Submit" to submit the request
  15. Click on "View Request",
  16. Click on the hyperlinked/underlined request number itself to view and ensure that the request is reflecting the correct/exact information entered in addition to regularly check for a response in the "Status Tracker" section ("Status Tracker" wording in red),
  17. Follow up with the Faculty Dean's Office for any queries relating to the request

    Please note the following 2-level approval process for your Late Adjustments to Registration Online (DROP) request:

  18. Level 1: Faculty Approval
    • Office Responsible: Dean’s Office
  19. Level 2: Academic Board Approval
    • Office Responsible: Deputy Principal’s Office

    Please note: “Processing” will reflect as the status until you have received approval from the Academic Board level which is the 2nd and final authority on these matters.

    Please note the following updates that are applied to your record:

  20. Removal of Course(s) from Your Registration
    • Office Responsible: Registration Information System (RIS)
  21. Update of Your Transcript (in line with the decision of the Academic Board)
    • Office Responsible: Registration Information Systems (RIS)

            Contact information for the relevant departments are included here via the links below:

Contact Information for Departments
https://www.mona.uwi.edu/marcom/newsroom/entry/7782
Key Contacts & Information
https://www.mona.uwi.edu/prospects/key-contacts-information
 
 

Steps for Late Adjustments to Registration Online Request (ADD):

  1. Visit the UWI, Mona Website Homepage: www.mona.uwi.edu
  2. Click “Current Students”
  3. Scroll down to click on “Student Administration System” listed under (Online Systems) (to the left of the page)
  4. Click on “Enter Secure Area”
  5. Enter your user ID number and password in the space provided
  6. Click on "Student"/"Student Services" (at the top of the page),
  7. Click on "Automated Student Request System" (the fourth link on the page),
  8. Click on "Select a Request Type" (a drop-down box),
  9. Click on "Late Adjustments to Registration" (in the list of items in the above-mentioned drop-down box),
  10. Click on "Academic Term" (a drop-down box) to select the academic year and semester for the requested Late Adjustments to Registration
  11. Click “Class Search” (found at the bottom of the page)
  12. Click on the four-letter course code in the subject box (e.g. “ECON - Economics”)
  13. Type the four-digit number of the course code (e.g. “1000”)
  14. Click “Class Search” (found at the bottom of the page)
  15. Click inside the select box for the first occurrence of a section assigned a credit (where applicable) and the correct campus (e.g. 'M' reflects in the 'Cmp' Campus column heading and '3' reflects in the 'Cred' Credit column heading)
  16. The course will reflect in the "Add Course" section to the left of the page in the form of the five-digit CRN (Course Reference Number)
  17. Click on "Reason Category" (a drop-down box) to select a reason
  18. Type a reason in the "Reason" box (beside the above-mentioned drop-down box),
  19. Click on "Submit" to submit the request
  20. Click on "View Request",
  21. Click on the hyperlinked/underlined request number itself to view and ensure that the request is reflecting the correct/exact information entered and regularly check online for a response in the "Status Tracker" section ("Status Tracker" wording in red),
  22. Follow up with the Faculty Dean's Office for any queries relating to the request

    Please note the following 2-level approval process for your Late Adjustments to Registration Online (ADD) request:

  23. Level 1: Faculty Approval
    • Office Responsible: Dean’s Office
  24. Level 2: Academic Board Approval
    • Office Responsible: Deputy Principal’s Office

    Please note: “Processing” will reflect as the status until you have received approval from the Academic Board level which is the 2nd and final authority on these matters.

    Please note the following updates that are applied to your record:

  25. Addition of Course(s) to Your Registration
    • Office Responsible: Registration Information Systems (RIS)
  26. Update of Your Transcript
    • Office Responsible: Examinations Section

            Contact information for the relevant departments are included here via the links below:

Contact Information for Departments
https://www.mona.uwi.edu/marcom/newsroom/entry/7782
Key Contacts & Information
https://www.mona.uwi.edu/prospects/key-contacts-information

 

Steps for Late Registration Online Request:

  1. Visit the UWI, Mona Website Homepage: www.mona.uwi.edu
  2. Click “Current Students”
  3. Scroll down to click on “Student Administration System” listed under (Online Systems) (to the left of the page)
  4. Click on “Enter Secure Area”
  5. Enter your user ID number and password in the space provided
  6. Click on "Student"/"Student Services" (at the top of the page),
  7. Click on "Automated Student Request System" (the fourth link on the page),
  8. Click on "Select a Request Type" (a drop-down box),
  9. Click on "Late Adjustments to Registration" (in the list of items in the above-mentioned drop-down box),
  10. Click on "Academic Term" (a drop-down box) to select the academic year and semester for the requested Late Adjustments to Registration
  11. Click “Class Search” (found at the bottom of the page)
  12. Click on the four-letter course code in the subject box (e.g. “ECON - Economics”)
  13. Type the four-digit number of the course code (e.g. “1000”)
  14. Click “Class Search” (found at the bottom of the page)
  15. Click inside the select box for the first occurrence of a section assigned a credit (where applicable) and the correct campus (e.g. 'M' reflects in the 'Cmp' Campus column heading and '3' reflects in the 'Cred' Credit column heading)
  16. The course will reflect in the "Add Course" section to the left of the page in the form of the five-digit CRN (Course Reference Number)
  17. Click on "Reason Category" (a drop-down box) to select a reason
  18. Type a reason in the "Reason" box (beside the above-mentioned drop-down box),
  19. Click on "Submit" to submit the request
  20. Click on "View Request",
  21. Click on the hyperlinked/underlined request number itself to view and ensure that the request is reflecting the correct/exact information entered and regularly check online for a response in the "Status Tracker" section ("Status Tracker" wording in red),
  22. Follow up with the Faculty Dean's Office for any queries relating to the request

    Please note the following 2-level approval process for your Late Registration request:

  23. Level 1: Faculty Approval
    • Office Responsible: Dean’s Office
  24. Level 2: Academic Board Approval
    • Office Responsible: Deputy Principal’s Office

    Please note: “Processing” will reflect as the status until you have received approval from the Academic Board level which is the 2nd and final authority on these matters.

    Please note the following updates that are applied to your record:

  25. Addition of Course(s) to Your Registration
    • Office Responsible: Registration Information Systems (RIS)
  26. Update of Your Transcript
    • Office Responsible: Examinations Section

            Contact information for the relevant departments are included here via the links below:

Contact Information for Departments
https://www.mona.uwi.edu/marcom/newsroom/entry/7782
Key Contacts & Information
https://www.mona.uwi.edu/prospects/key-contacts-information

 

Steps for a Change of Enrolment Status Request:

  1. Visit the UWI, Mona Website Homepage: www.mona.uwi.edu
  2. Click “Current Students”
  3. Scroll down to click on “Student Administration System” listed under (Online Systems) (to the left of the page)
  4. Click on “Enter Secure Area”
  5. Enter your user ID number and password in the space provided
  6. Click on "Student"/"Student Services" (at the top of the page),
  7. Click on "Select Term" to select the academic year and semester for the requested change to be effective,
  8. Click on "Request a Change of Major or Enrolment Status,"
  9. Click on "Enrolment Status" (a drop-down box) to select the desired status,
  10. Click on "Submit Changes"
  11. Check regularly in the "History of Changes Requested" section at the bottom of the page to see if there is a response and approval in relation to your request made
  12. Follow up with the Faculty Dean's Office for any queries relating to the request

    Please note the following single-level approval process for your Change of Enrolment Status request:

  13. Single-Level Approval: Faculty Approval
    • Office Responsible: Dean’s Office

            Contact information for the relevant departments are included here via the links below:

Contact Information for Departments
https://www.mona.uwi.edu/marcom/newsroom/entry/7782
Key Contacts & Information
https://www.mona.uwi.edu/prospects/key-contacts-information

 

Steps for Credit Exemptions (Online Request):

  1. Visit the UWI, Mona Website Homepage: www.mona.uwi.edu
  2. Click “Current Students”
  3. Scroll down to click on “Student Administration System” listed under (Online Systems) (to the left of the page)
  4. Click on “Enter Secure Area”
  5. Enter your user ID number and password in the space provided
  6. Click on "Student"/"Student Services" (at the top of the page),
  7. Click on "Automated Student Request System" (the fourth link on the page),
  8. Click on "Select a Request Type" (a drop-down box),
  9. Click on "Credit Exemptions" (in the list of items in the above-mentioned drop-down box),
  10. Click “Class Search” (found at the bottom of the page)
  11. Click on the four-letter course code in the subject box (e.g. “ECON - Economics”)
  12. Type the four-digit number of the course code (e.g. “1000”)
  13. Click “Class Search” (found at the bottom of the page)
  14. Click inside the select box for the first occurrence of a section assigned a credit (where applicable) and the correct campus (e.g. 'M' reflects in the 'Cmp' Campus column heading and '3' reflects in the 'Cred' Credit column heading)
  15. The course will reflect in the "Add Course" section to the left of the page in the form of the five-digit CRN (Course Reference Number)
  16. Click on "Reason Category"v (a drop-down box) to select a reason
  17. Type a reason in the "Reason" box (beside the above-mentioned drop-down box),
  18. Click on "Submit" to submit the request
  19. Click on "View Request",
  20. Click on the hyperlinked/underlined request number itself to view and ensure that the request is reflecting the correct/exact information entered and regularly check online for a response in the "Status Tracker" section ("Status Tracker" wording in red),
  21. Follow up with the Faculty Dean's Office for any queries relating to the request

    Please note the following single-level approval process for your Credit Exemptions request:

  22. Single-Level Approval: Faculty Approval br (Faculty responsible for each course for which credit exemption is being requested)

    - Office Responsible: Relevant Dean’s Office

    Please note: “Processing” will reflect as the status until you have received approval.

    Please note the following update that is applied to your record:

  23. Update of Your Transcript

    - Office Responsible: Registration Information Systems (RIS)

            Contact information for the relevant departments are included here via the links below:

Contact Information for Departments
https://www.mona.uwi.edu/marcom/newsroom/entry/7782
Key Contacts & Information
https://www.mona.uwi.edu/prospects/key-contacts-information

 

Steps for a Voluntary Withdrawal Request:

  1. Visit the UWI, Mona Website Homepage: www.mona.uwi.edu
  2. Click “Current Students”
  3. Scroll down to click on “Student Administration System” listed under (Online Systems) (to the left of the page)
  4. Click on “Enter Secure Area”
  5. Enter your user ID number and password in the space provided
  6. Click on "Student"/"Student Services" (at the top of the page),
  7. Click on "Automated Student Request System" (the fourth link on the page),
  8. Click on "Select a Request Type" (a drop-down box),
  9. Click on "Voluntary Withdrawal" (in the list of items in the above-mentioned drop-down box),
  10. Click on "Semester" (a drop-down box) to select the academic year and semester for their requested Voluntary Withdrawal
  11. Click on "Reason Category" (a drop-down box) to select a reason
  12. Type a reason in the "Reason" box (beside the above-mentioned drop-down box),
  13. Click on "Submit" to submit the request
  14. Click on "View Request",
  15. Click on the hyperlinked/underlined request number itself to view and ensure that the request is reflecting the correct/exact information they entered in addition to regularly check for a response in the "Status Tracker" section ("Status Tracker" wording in red)

    Please note the following single-level approval process for your Voluntray Withdrawal request:

  16. Single-Level Approval: Faculty Approval
    • Office Responsible: Dean’s Office

            Contact information for the relevant departments are included here via the links below:

Contact Information for Departments
https://www.mona.uwi.edu/marcom/newsroom/entry/7782
Key Contacts & Information
https://www.mona.uwi.edu/prospects/key-contacts-information

 

Steps for a Leave of Absence Request::

  1. Visit the UWI, Mona Website Homepage: www.mona.uwi.edu
  2. Visit the UWI, Mona Website Homepage: www.mona.uwi.edu
  3. Click “Current Students”
  4. Scroll down to click on “Student Administration System” listed under (Online Systems) (to the left of the page)
  5. Click on “Enter Secure Area”
  6. Enter your user ID number and password in the space provided
  7. Click on "Student"/"Student Services" (at the top of the page),
  8. Click on "Automated Student Request System" (the fourth link on the page),
  9. Click on "Select a Request Type" (a drop-down box),
  10. Click on "Leave of Absence" (in the list of items in the above-mentioned drop-down box),
  11. Click on "Semester" (a drop-down box) to select the academic year and semester for the requested Leave of Absence
  12. Click on "Reason Category" (a drop-down box) to select a reason
  13. Type a reason in the "Reason" box (beside the above-mentioned drop-down box),
  14. Click on "Submit" to submit the request
  15. Click on "View Request",
  16. Click on the hyperlinked/underlined request number itself to view and ensure that the request is reflecting the correct/exact information they entered in addition to regularly check for a response in the "Status Tracker" section ("Status Tracker" wording in red)

    Please note the following 2-level approval process for your online Leave of Absence request:

  17. Level 1: Faculty Approval
    • Office Responsible: Dean’s Office
  18. Level 2: Academic Board Approval
    • Office Responsible: Deputy Principal’s Office
  19. Office Responsible: Deputy Principal’s Office

    Please note: “Processing” will reflect as the status until you have received approval from the Academic Board level which is the 2nd and final authority on these matters.

    Please note the following updates that are applied to your record:

  20. Removal of Course(s) from Your Registration
    • Office Responsible: Registration Information Systems (RIS)
  21. Update of Your Transcript(in line with the decision of the Academic Board)
    • Office Responsible: Registration Information Systems (RIS)

            Contact information for the relevant departments are included here via the links below:

Contact Information for Departments
https://www.mona.uwi.edu/marcom/newsroom/entry/7782
Key Contacts & Information
https://www.mona.uwi.edu/prospects/key-contacts-information
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