JOB OPPORTUNITY

We invite suitably qualified applicants to fill the post of:

Administrative Health Assistant
University Health Services
ATS Group - Grade 7 MPN101958

Job Summary:

To provide secretarial and administrative support which enhances efficiency and maintains confidentiality within the University Health Centre

Duties and Responsibilities:

Reporting to the Director of Health Services and Healthcare Administrative Manager, the successful candidate will be required to perform the following duties:

• Transcribing notes and producing of letters, medical reports and other highly confidential documents in final form within established lead times
• Scheduling, hosting and preparation  of minutes of general and other staff meetings
• Prepare programmes, memos and letters for Continuing Medical Education (CME) meetings and keep track of the relevant licences of relevant staff.
• Prepare student’s medical exemption  received from Medical Officers
• Reconciling of Dental Clinic Timesheet
• Respond to students or faculty personnel inquiries, complaints and concerns regarding routine UHC services and student’s medical exemption
• Perform Receptionist duties from time to time
• Providing administrative support to the Public Health Nurse

Skills and Competencies:

• Excellent oral and written communication skills
• Good organizational, administrative and time management skills
• Good interpersonal and client service skills
• Proficiency in Microsoft Office Suites
• Report writing skills

Qualifications and Experience:

• At least five (5) GCE/CXC subjects including English Language and a numeric subject
• Professional Secretarial Certificate/Diploma or equivalent
• At least three years relevant experience

For further particulars on The University of the West Indies, Mona, and the HRMD Mona, please visit https://www.mona.uwi.edu/hrd/.

Applicants are required to submit an application letter and a resume giving full particulars of qualifications, experience, the names and addresses of three (3) referees (one of whom should be from your present organization). These should be sent by electronic mail to hrmd.sed@uwimona.edu.jm addressed to the Campus Registrar for the attention of the Director, Human Resource Management Division, The University of the West Indies, Mona Campus, Kingston 7, Jamaica.   All applications must include the reference number MPN101958 in the subject line. The final date for receipt of applications is June 6, 2025.  Applicants are advised to ask their referees to send reports under confidential cover to the above address without waiting to be contacted.

The University thanks all applicants, however, only shortlisted candidates will be contacted.

The University of the West Indies, Mona Campus …. Inspiring Excellence, Producing Leaders