THE UNIVERSITY OF THE WEST INDIES
MONA, JAMAICA, WEST INDIES

The University of the West Indies (UWI) is a dynamic, international institution serving the countries of the Commonwealth Caribbean. Its faculties and institutes offer a wide range of undergraduate, masters and doctoral programmes in Humanities and Education, Science and Technology, Engineering, Law, Medical Sciences, Sport and the Social Sciences. The institution represents the oldest of its kind within the region and has been responsible for producing outstanding leaders who have made remarkable contributions to regional development.
Applications are invited from suitably qualified individuals for the post of:

ADMINISTRATIVE OFFICER III
Discovery Bay Marine Laboratory (DBML) – Department of Life Sciences
Reference No. MPN00102273

Specific duties, include, but not limited to the following:
 Supervise the duties of maintenance, administrative, housekeeping and kitchen staff.
 Planning and coordination of all social events and workshops hosted by the Lab.
 Interface with local government authorities in maintaining permits & licences.
 Provide oversight to the preparation and submission of reports to the Bursary.
 Develop annual budget and mechanisms for monitoring and managing cash inflows and outflows.
 Coordinate and manage communication between guests and staff and follow up to ensure customer concerns are resolved.
 Coordinate procurement of goods manage the associated transportation requirement.
 Conduct performance appraisal for the maintenance, administrative, housekeeping and kitchen staff.
 Perform duties as first approver for electronic timesheets submissions.
 Manage the relationships between the Lab and Customs Brokers and managing the clearing of lab overseas purchases.

Essential Qualifications and Experience:
 A Masters’ of Business Administration (MBA) or equvalent 
 Leadership and service delivery work experience
 Good financial management
 Ability to utilize emotional intelligence in the decision-making process
 Ability to organize and prioritize multiple tasks
 Ability to interact and communicate effectively with staff, students, visitors to the DBML and Government Agencies.
 Facilitate and encourage team spirit and motivate staff
 Good Knowledge and interest in Microsoft Suite computer operations and its related software.
Candidates who possess the following will be at a distinct advantage:
 Knowledge of the UWI’s organizational structure, systems and policies, procedures and key external liaisons
 Knowledge of the UWI Banner Finance and PeopleSoft systems
 Ability to work in a high-pressure environment and demonstrate commitment to consistently perform at high standards.

Applicants are required to submit (i) a cover letter, (ii) a completed employment application form, (iii) curriculum vitae giving full particulars of qualifications, experience, the names and addresses of three (3) referees (one of whom should be from your present organization) and (iv) copies of academic qualifications. Application for employment forms including the publication supplement can be found at https://www.mona.uwi.edu/hrd/forms

All applications documents should be sent by electronic mail to hrmd.odes@uwimona.edu.jm addressed to the Campus Registrar for the attention of the Director, Human Resource Management Division, The University of the West Indies, Mona Campus, Kingston 7, Jamaica. All applications must include the reference number MPN102273 in the subject line of the email. The final date for receipt of applications is May 15, 2025. Applicants are advised to ask their referees to send reports under confidential cover to the above address without waiting to be contacted.

The University thanks all applicants. However, due to the volume of applications, only shortlisted candidates will be contacted.
The University of the West Indies, Mona Campus…... Inspiring Excellence, Producing Leaders