JOB OPPORTUNITY

We invite suitably qualified applicants to fill the post of:
Administrative Assistant I
UWI Equity, Diversity and Inclusion Unit
ATS Group Grade 7 – MPN106378

Duties and Responsibilities:

The specific duties of the Administrative Assistant I are; but not limited to the following:
          

• Provides administrative and secretarial support such as typing memoranda, letters, circulars, notices
• Maintains an up-to-date-diary of appointments, meetings, for the Head of Department
• Serves as first point of contact for students, staff, and visitors seeking information about the EDI initiatives
• Assists in preparing and formatting official documents, presentations, and briefing materials
• Manages internal and external communication including email and telephone inquiries
• Assists with co-ordinating meetings, workshops, seminars, training and other related activities
• Organizes and maintains a filing system of all documents (highly confidential and non-confidential) ensuring security and easy retrieval
• Maintains and updates the Unit’s website and social media platforms with relevant EDI content
• Assists with the procurement of office supplies and services
• Maintaining and monitoring an inventory of office equipment

Qualifications and Experience:

• Five (5) CXC/GCE (inclusive of English Language)
• Professional Secretarial Certificate/Diploma will be an asset
• At least three years relevant job experience

Skills and Competencies:

• Excellent written and oral communication skills
• Strong Minute taking skills
• Good organizational and time management skills
• Strong interpersonal and customer service skills
• Proficiency in Microsoft Office Suite
• Proficiency in Canva (design and document layout) would be an asset

For further particulars on The University of the West Indies, Mona, please visit https://www.mona.uwi.edu.

Applicants are required to submit an application letter and a resume giving full particulars of qualifications, experience, the names and addresses of three (3) referees (one of whom should be from your present organization). These should be sent by electronic mail to mona-esd.sed@uwi.edu addressed to the Campus Registrar for the attention of the Director, Human Resource Management Division, The University of the West Indies, Mona Campus, Kingston 7, Jamaica.  All applications must include the reference number
MPN106378 in the subject line. The final date for receipt of applications is May 8, 2026. Applicants are advised to ask their referees to send reports under confidential cover to the above address without waiting to be contacted.

The University thanks all applicants, however, only shortlisted candidates will be contacted.