Outlined below are the steps Mona students must follow to pursue courses at another campus, i.e., Open Campus, Cave Hill and St. Augustine:

• Step 1 – Apply via the Automated Student Request System ASRS via SAS for Campus approval.  Click on request type “Study at Another Campus”. 

• Step 2 – Complete a "Study at Another Campus - Cross Campus Application Form" for departmental and Dean’s approval.   

• Step 3 – The student will take this form to the Admissions/Faculty Office at Cave Hill/St. Augustine/Open Campus where their registration and payment arrangements will be facilitated. 

Note 1:  If the student has already left Jamaica, s/he may elect a representative to complete Step 2 on their behalf.  Alternatively, s/he may scan and email the completed form to Faculty Office fss_studentmatters@uwimona.edu.jm where a member of staff will act on the student's behalf to secure the requisite approvals and return the form to the student via email. 

Note 2:  Students are not required to register simultaneously at Mona, however they should ensure that a copy of their transcript is forwarded to Mona at the end of the study period to guarantee the updating of their record.

No.  Permission for a minor or second major will only be granted after you have completed year 1 of your study.

The regulation regarding students wishing to complete their degree at another university is as follows:

Where students may be migrating or may be away from the country for a significant period and have few courses to complete their UWI degree, there may be discretionary decisions made by the Faculty and sanctioned by Academic Board.

Outlined below are the steps for students wishing to pursue courses at another university. 

1. Apply via the Automated Student Request Module to “Complete Programme at Another University”.  If you are unable to access the online portal, a letter to the Deputy Dean will suffice.
2. Complete and submit to your department an Application for Approval to Participate in the University of the West Indies Exchange/Study Abroad Programme form as well as a copy of the course outline(s) for the course(s) you wish to pursue overseas.  Please indicate whether the course is a core or an elective.  The department will review the course outlines to determine equivalency in content and level with the Mona course before signing and returning the form back to you. 
3. Your will then be required to return the form to the Faculty Office for Dean's approval.  The Faculty Office will notify you of the outcome via your contact information on the form.
4. If approval is granted, you may proceed to the approved university to pursue the course(s).
5. After you have sat the examination(s), you must ensure that the transcript is forwarded to: Mr. Kevin Tai, Assistant Registrar, Examination Section, The University of the West Indies, Mona, Kingston 7, Jamaica or email: kevin.tai@uwimona.edu.jm.  Please check to ensure that Mr. Tai is the Assistant Registrar at the time of application.
6. Your record will be updated with only the letter grade you received for the course.

You may request a change of major by submitting an online application on SAS; no documents are required.

Log on to SAS → Registration Page → Change of Enrollment Status → Select New Major → Submit

It is important to note that students will not be allowed to apply for a change of major in their admission year.

Also, it may be beneficial to seek academic counselling from the department to which you are switching to ensure you are on track with your course selections.

Tutorials are usually held two to three weeks after teaching begins however, that may not be the case for all courses.  Your lecturer will make an announcement of the start of tutorials during the first lecture for each course.  If this is not done, I suggest you ask him/her directly.

Based on our regulations, you will not be allowed to add a second major in your admission year.  You may, however apply via SAS for a double major in year 2 of your studies.

Students will be granted a refund of tuition fees for the relevant semester based on the time frame in which applications for leave of absence or withdrawal are made in writing to the Faculty.

Please note that students who have not paid fees and have applied for leave or absence or withdrawal will be required to pay the fees due before they resume their programme of study.  Refer to the current issue of the Undergraduate Financial Information and Registration Guidelines for Policy on Refund of Tuition, Miscellaneous and Residence Fees.

Applications for leave of absence must be made no later than the first week in October and the second week in February for Semesters 1 and 2, respectively.

LEAVE OF ABSENCE REGULATIONS 

• A student who wishes to be absent from an academic programme for a semester or more must apply for formal leave of absence using the Automated Student Request System (ASRS) via SAS

• Leave of absence may be granted for one semester or for an academic year in the first instance however, leave of absence will not be granted for more than two academic years or four semesters over the life of a student’s programme.  Students wishing to be off for one academic year must apply separately for each semester.

• Applications for late leave of absence (LLOA) may be subject to a fine to be determined by the Academic Board. The amount of the fine may increase depending on the lateness of the request.

• Students who have attended classes and have requested leave of absence after the above-mentioned dates will normally have to pay a fine as determined by the Academic Board.

• A prospective student who does not wish to commence studies during the semester he/she was admitted, readmitted or transferred to the Faculty is not eligible for leave of absence or voluntary withdrawal.  Such students are encouraged to contact the Admissions Section in the Registry regarding the options available to them.

Part-time in the Faculty is defined by a student's work load per semester and does not mean evening studies.  While some Level I courses are offered in the evening, the majority of the courses at Levels II and III are taught during the day only.  Thus, students registered part-time must be prepared to attend classes between 8am and 5pm. 

Exemptions (without credit) are applied to pre-selected UWI level 1 courses for students who obtained a grade one (I) through to grade four (IV) in certain CAPE subjects.   Exemptions without credit means that credits will not be granted. In these cases students must replace the exempted UWI course with courses approved by the Department.

The grades earned for your Level 1 courses are not used to calculate the GPA to determine your class of degree, however, these grades will impact your rate of progress and will appear on your transcript. 

You will not normally be credited for the same course twice.  Please seek guidance from your department regarding a replacement course.

Requests for status letters should be made through the Admissions Section of the Registry.  

Students who wish to change their enrolment status should first go to the Request a Change of Major or Enrolment Status link at the Student Administrative Systems (SAS) Registration Menu which can be accessed at http://www.mona.uwi.edu.   Students may then notify the Dean's nominee in the Faculty Office at fsocsci@uwimona.edu.jm who will consider the request for online approval.

Please note that students who were accepted into the Faculty with lower level matriculation must first complete a minimum of 24 credits and two academic years before being eligible for transfer to full-time.

• Download and complete the application for transfer form which may be accessed via the forms and document page on the Faculty website.
• Sign and submit form to the Admissions Section of the Registry between February and March.
• Complete your online registration.

Course substitution refers to the replacement of a core course with another course.  You must seek and obtain permission from the Faculty Office for such a replacement.

An elective or free elective is any course that is listed in the Faculty Handbook or departmental handbook which is optional  in the degree programme concerned and may be selected from any Faculty.

A pre-requisite is a course listed in the Faculty Handbook or departmental handbook which must be completed before registration for another course is permitted.  Usually, a pre-requisite course provides many of the fundamental concepts required for the more advanced course.

A minor comprises a minimum of fifteen (15) credits in the subject area over levels II and III.

Students reading for a special will not be allowed to read for a major.  However, you may combine a special with a minor in any other discipline.

The University operates a two semester academic year with each semester running for approximately 13 teaching weeks followed by 2 weeks of examination.  Semester I usually starts during the last week in August and ends late December.  Semester II starts about late January and ends around mid May.  The Faculty operates a 8½-week summer school programme, inclusive of examinations, usually held during the period June to July.  Registration in the summer school programme is optional except for students in the Weekend programme.

• Students are urged to complete courses offered at a particular level before attempting courses at more advanced levels.  It is important to note that each degree programme is made up of two parts. 
• Part 1 consists of a minimum of 30 credits normally ten (10) Level 1 courses.  These include 3 foundation courses, pre-requisite for Part II courses and/or free electives, and any other courses designated by your department which are not included in the above. 
• Part II comprises of a minimum of 60 credits normally a combination of twenty (20) Level II and Level III courses. 
• The Undergraduate Handbook or your departmental handbook lists the course requirements for each programme of study.  Just follow the list.

Application for exemptions and credit must be made online at the Automated Student Request Module (ASRM) via SAS.

A student who has obtained Grades I - IV in the following Caribbean Advanced Proficiency Examination (CAPE) subjects may receive exemptions without credit for the corresponding UWI Level 1 courses:

Your letter of acceptance should indicate whether you have been accepted to a full time or part time programme.