Frequently Asked Questions and Answers - Registration

Registration consists of the following three components:

  • Online Selection of & Approval of Courses
  • Financial Clearance
  • Registrar’s Approval

For details on these processes, visit the Student Administrative Services (SAS) website and download the current publication of the Undergraduate Financial Information and Registration Guidelines.  

Course selection is done via the internet at the Student Administrative Systems (SAS) website which can be accessed at  Students may complete this process from any computer, on or off campus. 

Yes. The normal registration period usually runs through the first week of September for Semester 1 and the last week of January for Semester 2.  A late registration fine is applied to students who fail to complete the registration process within this period.

The number of course you pursue each semester is dependent on your enrolment status.  Full time students normally register for thirty (30) credits or ten (10) courses in any one academic year while part-time students may not register for more than eighteen (18) credits or 6 courses per year.  In special circumstances, students may be allowed to exceed the limit.
New students may register for a maximum of 6 credits or 2 courses in the Summer School Programme.  Check your department for details. 

During orientation week, all computer labs in the Faculty are staffed with personnel specifically trained in providing assistance with the online course selection process.  Alternatively, students should follow the registration steps outlined in the current issue of the Undergraduate Financial Information and Registration Guidelines. 

This depends on the programme in which you have been offered a place.  Your letter of acceptance should indicate this. The student undergraduate handbook or your departmental handbook lists the course requirements for each programme of study.  Just follow the list. 

Students are expected to register for all applicable schedule types (e.g., lectures, tutorials, labs) during the course selection process via the internet at the Student Administrative Systems (SAS) website which can be accessed at  Failure to do so will result in an error and you will not be able to save your selection.   

Students may receive this error for two (2) reasons:  These are:
1.  Not registering in the previous semester; or
2.  Being required to withdraw (RTW).
If you did not register in the previous semester, then you must apply via the Automated Student Request System (ASRS) for late leave of absence.
If you have been required to withdraw, the pertinent regulations are outlined below:

  • Except where otherwise prescribed in the Faculty’s regulations, a student whose GPA for a given semester is less than 2.0 shall be deemed to be performing unsatisfactorily, and shall be placed on warning.  A student on warning whose GPA for the succeeding semester is less than 2.0 will be required to withdraw.
  •  Student required to withdraw from the University for failing to complete their degree programme within the stipulated period or for poor performance as provided for in the Faculty regulations may be re-admitted after at least one year has elapsed since withdrawal. 
  • Applications for re-admission or waiver of the requirement to withdraw will be considered on its own merit and will only succeed if the Faculty is satisfied that the circumstances attending the reasons for the withdrawal have altered substantially.  Applications for waiver must be made via the Automated Student Request System (ASRS).

See Faculty Handbook for comprehensive RTW regulations.

A full time student  is usually expected to register for a maximum of thirty (30) credits in any one academic year while a part-time student is eligible for a maximum load of 6 courses or eighteen (18) credits for an academic year. 
However, the following students may be eligible for an additonal course or three (3) additional credits:

  • Full time students who have a degree GPA of at least 3.3 after 3 semesters
  • Part time students who have a degree GPA of at least 3.3 after 3 semesters
  • Finalising students, i.e., students with no more than 10 courses to complete their programme

Except for finalising students, all other students described above must not have failed a course in the semester preceding the request for an extra course.

Students are urged to complete courses offered at a particular level before attempting courses at more advanced levels.  It is important to note that each degree programme is made up of two parts. 
Part 1 consists of a minimum of 30 credits normally ten (10) Level 1 courses.  These include 3 foundation courses, pre-requisite for Part II courses and/or free electives, and any other courses designated by your department which are not included in the above. 
Part II comprises of a minimum of 60 credits normally a combination of twenty (20) Level II and Level III courses. 
The Undergraduate Handbook or your departmental handbook lists the course requirements for each programme of study.  Just follow the list.

Yes.  You will earn 3 credits for each foundation course passed.

The foundations courses are:

  • English for Academic Purposes or Writing in the Disciplines 
  • Sciences, Medicine and Technology in Society
  • Caribbean Civilisation


Students with Grade 1 or 2 passes in CAPE Communication Studies are required to do Writing in the Disciplines instead of English for Academic Purposes.


Students pursuing a Social Work (Special) are required to take Law, Governance, Economy and Society instead of Caribbean Civilisation.

Application for exemptions and credit must be made through the Faculty Office via the Automated Student Request Module (ASRM) via SAS.

A student who has obtained Grades I – IV in the following CAPE subjects may receive exemptions without credit for the corresponding UWI-Level courses:


CAPE Subjects                                      UWI Level 1 Courses

Accounting Unit 1                                Financial Accounting

Accounting Unit 2                                Introduction to Cost and Management Accounting

Caribbean Studies                               Caribbean Civilisation

Economics Unit 1                                 Introduction to Microeconomics

Economics Unit 2                                 Introduction to Macroeconomics

Pure Mathematics Units 1 & 2          Mathematics for the Social Sciences

Sociology Unit 1                                   Sociology for the Caribbean

Statistical Analysis                               Introductory Statistics or Introductory Statistics for the Behavioural