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Leave of Absence

Leave of absence (LOA) is a period for which students may apply for time off from their studies.  In determining whether to grant leave of absence, the Faculty can consider the reason given and the student rate of progress.

Click to learn about FSS Leave of Absence Regulations.

 

  • Leave of absence may be granted for one semester or for an academic year in the first instance but leave shall not be granted for more than two academic years or four semesters over the life of a student’s programme.
  • Applications for leave of absence for Semester I and Semester II must be made during the first week of October and by the end of the second week in February, respectively.
  • If you are unable to return from your current leave of absence, you can request a further leave of absence by submitting another application.
  • Applications for late leave of absence (LLOA) may be subject to a fine to be determined by the Academic Board. The amount of the fine may increase depending on the lateness of the request.
  • Students who have attended classes and have requested leave of absence after the above-mentioned dates will normally have to pay a fine as determined by the Academic Board.
  • Students are not eligible for LOA in the first semester of their studies.  That is, new students in the first semester of their academic programme.  Such students may be eligible for voluntary withdrawal.
  • Students are not eligible for LOA in the first semester of being transferred to FSS from another faculty.  Such students may be eligible for voluntary withdrawal.

  1. Access Student Administration System (SAS)
  2. Click on 'Enter Secure Area'
  3. Enter your identification number and password to log in
  4. From the 'Main Menu' select 'Student Services'
  5. Select 'Automated Student Request System'
  6. Select Request Type followed by 'Leave of Absence'
  7. Enter the reason(s) for the request and upload supporting documents (e.g. death certificate, medical certificate, or letter from national team)
  8. Select the applicable academic year and semester
    1. If registered for courses
      1. Select Web Drop in the action column next to the course(s) to be dropped
      2. Submit changes
    2. If not registered for courses
      1. Select Leave of Absence from drop down menu
      2. Select the applicable academic year and semester
      3. Select Submit

Leave of Absence Flow Chart

Outlined below are the approval levels involved in the processing of a leave of absence request:

Level 1 – Faculty

The Faculty Office makes recommendation to Academic Board within ten (10) working days of request being received.

Level 2 – Academic Board

The Office of the Deputy Principal considers the recommendation on behalf of the Academic Board within five (5) working days

Level 3 – Registry Information System (RIS)

Once approved, the student’s record is updated with the course(s) within ten (10) working days.  Where applicable, penalty/fine for late requests will also be applied to the student’s record.

Leave of Absence Processing Steps

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